FOI 26-089 Fleet Management System
Freedom of Information Request
- Reference
- FOI 26-089 Fleet Management System
- Request Date
- 18 Feb 2026
- Response Date
- 27 Feb 2026
- Information Requested
1. Fleet size
The number of vehicles currently operated by your organisation (or the most recent figure held).
If obtainable, the number of non-vehicle assets operated by your organization that are subject to regular maintenance and compliance inspections.
NOTE - Where vehicles are managed across multiple departments or directorates, a single aggregated fleet figure is sufficient.
2. Fleet management software usage
Please indicate one of the following:
- Yes – dedicated fleet management software used
- Yes – fleet management functionality provided by a vehicle leasing or hire provider
- No fleet management software used
3. Current fleet management software provider
(If applicable).
4. Name of the fleet management software application
If different from the provider name (for example, the product or system name).
5. Annual spend
The current annual cost associated with the fleet management software (for example licence, support and/or hosting), if this information is held.
If this information is not held as an annual figure, please state this.
6. Start year
The year in which your organisation began using the current fleet management software provider.
7. Current contract end date
If a fixed-term contract exists, please provide the contract end date.
If the arrangement is rolling or open-ended, please state this.
8. Contract type
Please indicate one of the following:
- Fixed term
- Rolling annual renewal
- Open-ended / no fixed end date
9. Licensing model
Please indicate whether the fleet management software is:
- Subscription-based (for example annual licence or SaaS), or
- Perpetual licence (with or without annual support)
If it is easier, this information may be provided in a simple table.- Response
Q1 - Information on the number of vehicles currently operated by the Scottish Ambulance Service is publicly available and published on our website.
This information is therefore exempt from disclosure under section 25(1) of the Freedom of Information (Scotland) Act 2002 (information otherwise accessible). It can be accessed in the Frequently Asked Questions section of the Scottish Ambulance Service website - Fleet list (PDF): fleet‑list‑20250806.pdf
The Scottish Ambulance Service does not hold a centrally recorded figure for non‑vehicle assets subject to regular maintenance and compliance inspections in a single reportable format. This information is therefore not held for the purposes of this request, and section 17(1) of FOISA applies.
Q2 – Yes – dedicated Fleet Management System is used
Q3 – Civica UK Ltd
Q4 – TRANMAN
Q5 – The Scottish Ambulance Service holds cost information for its fleet management software on a per‑vehicle basis, rather than as a single aggregated annual figure. While an annual cost could be derived, disclosure of this information would, when considered alongside other publicly available information, be likely to reveal the underlying pricing structure and commercial terms.
The information is therefore withheld under section 33(1)(b) of the Freedom of Information (Scotland) Act 2002, as disclosure would be likely to prejudice substantially the commercial interests of the Service and its supplier.
For completeness, funding for fleet systems is approved through a multi‑year business case, rather than as an annual licence cost. High‑level financial information relating to the fleet programme is publicly available within the relevant business case at: scottish-ambulance-service-fleet-replacement-full-business-case-2026-2031_public.pdf. This information is exempt under section 25(1) of FOISA as it is otherwise accessible.
Q6 – 2011
Q7 – 31/03/2027
Q8 – Rolling Annual Review
Q9 – Subscription-based (for example annual license or SaaS) - based on annual renewal of series 7 licence, support and maintenance.
