FOI 26-439 ICT Software Assett and Contracts register
Freedom of Information Request
- Reference
- FOI 26-439 ICT Software Assett and Contracts register
- Request Date
- 18 Sep 2026
- Response Date
- 13 Oct 2026
- Information Requested
- Software asset and contract registers
If Scottish Ambulance Service Board maintains any of the following, please provide the current version:
- a software asset register or application register
- an ICT or digital contract register
Please supply these in machine-readable form (Excel) rather than PDF if possible. If any field in a register is exempt, please provide the register with that field removed rather than withholding it in full.
- Expenditure on named suppliers
For the financial year 2025/26, please state the total expenditure on products and services originating from each of the following:
- (a) Microsoft
- (b) Oracle
- (c) Amazon Web Services
Please include spend made through a reseller, licensing solution provider, systems integrator, managed service provider or public sector framework, as well as any spend made directly with the supplier.
- Licence and subscription volumes
As at 31 March 2026, please state the number of licences or subscriptions held for each of the following categories:
- Microsoft Windows (desktop and server operating systems)
- Microsoft 365 / Office
- All other Microsoft products (including Dynamics, SQL Server and Azure subscriptions)
- Oracle database products
- Oracle application products
- All other Oracle products
If licences are held under an enterprise agreement or similar arrangement that does not record a per-user count, please say so and give the metric that is used instead.
- Total software expenditure
For the financial year 2025/26:
- (a) total expenditure on all software licences, subscriptions and cloud services
- (b) a list of every software or cloud supplier on which Scottish Ambulance Service Board spent more than £50,000, with the amount spent on each
- Response
- Software asset and contract registers
Please find attached the current ICT contract register held by the Scottish Ambulance Service.
Please note that this is a live operational document which is subject to ongoing review and amendment. Certain information has been removed where disclosure would be likely to prejudice the prevention or detection of crime.
Server operating system version information has been withheld under section 31(1)(a) of FOISA. Disclosure of detailed information regarding the Service's ICT infrastructure could assist malicious actors in identifying potential vulnerabilities within our systems.
- Expenditure on named suppliers
(a) Microsoft
The Scottish Ambulance Service does not hold a recorded figure for expenditure on Microsoft products and services for 2025/26.
Microsoft 365 licensing is procured and managed nationally through Public Sector Digital Services (PSDS), formerly National Services Scotland (NSS). Associated costs are managed centrally and are top-sliced prior to budget allocation to NHS Boards. Accordingly, in terms of section 17(1) of FOISA, the Scottish Ambulance Service does not hold the requested expenditure figure.
(b) Oracle
The Scottish Ambulance Service does not use Oracle products.
(c) Amazon Web Services (AWS)
The Scottish Ambulance Service does not use Amazon Web Services (AWS).
For context, Microsoft 365 licensing is provided through a national framework agreement managed by Public Sector Digital Services (PSDS); this can be requested through psd.foi@nhs.scot
- Licence and subscription volumes
As at 31 March 2026:
Microsoft Windows (desktop and server operating systems)
The Scottish Ambulance Service operated:
- 967 laptops
- 1,067 desktop PCs
- 308 servers, comprising:
- 87 physical servers
- 221 virtual servers
Detailed operating system version information has been withheld under section 31(1)(a) of FOISA. Disclosure of this information could prejudice the prevention or detection of crime by revealing details of the Service's ICT infrastructure.
Microsoft 365 / Office
The Scottish Ambulance Service held:
- Microsoft 365 F3 licences: 5,391
- Microsoft 365 F5 licences: 1,012
All other Microsoft products (including Dynamics, SQL Server and Azure subscriptions)
- SQL Server instances: 25
Azure subscriptions are managed nationally through Public Sector Digital Services (PSDS); more information on Azure products can be requested from psd.foi@nhs.scot
Oracle database products
The Scottish Ambulance Service does not use Oracle database products.
Oracle application products
The Scottish Ambulance Service does not use Oracle application products.
All other Oracle products
The Scottish Ambulance Service does not use Oracle products.
- Total software expenditure
(a) Total expenditure on all software licences, subscriptions and cloud services
Please refer to the attached ICT contract register.
Please note that this is a live operational document which records software and ICT contracts and associated costs. It is updated as contracts and licences are renewed. Certain nationally provided services, including Microsoft 365 licensing managed through Public Sector Digital Services (PSDS), are not included within this register.
(b) List of every software or cloud supplier on which Scottish Ambulance Service spent more than £50,000, with the amount spent on each
Please refer to the attached ICT contract register.
The register identifies software and ICT suppliers and associated contract values held by the Scottish Ambulance Service. Certain nationally procured services provided through Public Sector Digital Services (PSDS) are not included within the register.
- Response Documents
